Teams Quoted Text Shortcut

Here’s a handy Microsoft Teams shortcut I haven’t seen anywhere else.

Let me start with the way most people quote text in Teams.

After highlighting the text and copying it (Ctrl + C).

1) Click the Format icon ().

2) Click the Quote icon.

Now you can paste from your clipboard (be sure to use Windows + V!).

Here’s the shortcut though.  Instead of all of that clicking, just type “> “ (the space at the end is key!) and the Quote field will appear.

This saves quite a few steps – especially over the course of a day, and it makes your messages much more readable by providing context to the exact comment you’re replying to.

As of this writing, I hadn’t found a shortcut for a code block (tell me if you know!) – but Teams should add one of those too IMHO.

Also, if you’re using Teams on a mobile device, you can swipe right on a message to quote the message you swiped.

So there you have it, 3 ways to quote text in MS Teams!

Edit PDFs in Microsoft Word

Today someone was asking if software was available to edit a PDF and I pointed out that MS Word has had this feature for a while now.

There is the possibility that the conversion might not be perfect, so for some professional-level edits to PDF documents it might not meet your needs, but since most PDFs I see appear to have originated in Word in the first place, it’s a handy tool for editing most documents.

This helps improve collaboration because the converted Word document can be shared and edited via SharePoint, Teams, or a file share.

When you open a PDF with Word, you’ll initially see this message:

People who have been saving items in PDF format in an attempt to prevent others from making changes to the document should instead use the “Restrict permission” features of Word to prevent unauthorized users from editing or altering documents without the document creator’s approval.